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Net-per-stay math
See gross booking revenue alongside platform fees, turnover costs, supplies, and other expenses you choose to track.
For Airbnb & Vrbo hosts
Know what each Airbnb stay actually leaves you.
StayLedger is a practical profit tracker for hosts who want the number after platform fees, cleaning, supplies, and a sensible tax set-aside—not just gross booking revenue. Built as a Google Sheets and Excel workbook—no macros, no monthly SaaS.
Works in Google Sheets & Excel · No macros · Gumroad checkout. No tax advice; use your own records and ask a qualified professional when needed.
Stay summaryExample view
Net per stayYour number
Booking revenueEnter
Fees + cleaningTrack
Tax set-asidePlan
After set-asideReview
A clear place for your own stay data.
A clearer stay-by-stay view
Keep the useful details together so a busy hosting month is easier to review. The focus is clarity, not a promise of perfect bookkeeping.
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Cleaning margin
Separate what a guest pays for cleaning from what the turn actually costs, so the margin is visible instead of assumed.
E
Useful categories
Organize common hosting expenses into Schedule E–friendly categories for easier review with your tax professional.
Built for a simple workflow
- Log each stay while the booking and turnover details are fresh.
- Set aside a buffer using a percentage or amount that fits your situation.
- Review the period before payouts, renewals, or tax conversations.
Good fit if you...
- Manage one or a small number of short-term rentals.
- Want a lightweight tracker rather than a full property-management system.
- Need a clearer handoff of organized records to your accountant.
Important: StayLedger is an organizational tool, not tax, accounting, or financial advice. Categories are intended to be useful for review and may not match your facts or jurisdiction.
FAQ
Straight answers before you buy. StayLedger is a bookkeeping aid — not tax, accounting, or financial advice.
Does it work in Google Sheets?
Yes. Upload the .xlsx to Drive, open with Sheets, then File → Make a copy. Also works in Microsoft Excel. No macros.
Is this tax advice? Does it file Schedule E?
No. Categories are Schedule E–friendly for organizing records you can review with a CPA. It does not file taxes or replace a professional.
What is cleaning margin?
You log cleaning fee collected from the guest and what you paid the cleaner. The difference is visible so a “cleaning fee” is not mistaken for profit.
One-time price or subscription?
$19 one-time via Gumroad. You own the workbook. No monthly SaaS fee.
Who is it for?
Hosts with one or a small number of short-term rentals who want a lightweight profit tracker — not a full property-management system.
Where do I buy?
A small tool for a more honest number
Buy the StayLedger product for $19 through Gumroad and start with the stays you already have.
StayLedger
Host profit tracker with net-per-stay, cleaning margin, expense categories, and tax set-aside fields.
$19
Buy on Gumroad